The prices of goods and services have been slowly increasing for the past several years. Even services that were very cheap before are now making a significant dent into our budgets. One of those services is sending post.
Royal Mail has also been increasing their prices. First class items cost 60p for a 100g letter. Second class costs 50p. Large first class letters cost 90p while second class large is 69p.
If you are a small business that regularly sends mail, you will definitely think twice about sending bulk letters because of these prices. If you have monthly mail shots, you might think of making it just quarterly but that will definitely hurt your marketing efforts especially if your clients expect communication from you every month.
Your best solution is to invest in a franking machine. It is a device that allows you to process your mails in the convenience of your office. It will automatically weigh and calculate the exact rates of each letter or parcel. It can handle all types of mails. Printing stamps is expensive that is why Royal Mail is advocating the use of a franking machine. To encourage clients to switch to franking, the post office has lowered their franking prices significantly compared to traditional stamps. This site will help you find the best franking machine prices for your business.
How much can I save?
For first class letters, you will only pay 47p for 100g. Second class letters are priced at 33p for 100g. Large ones cost 71p and 58p accordingly. You can clearly see how much you can save by processing your own letters.
If you want to buy a new machine, you can get an entry-level model around £900-£1,000. The prices go higher as more features are added. The capacity of the machine is also a factor. You can also rent one for only £20 per month. You can also request for a free trial for 30 days before deciding to rent.
Other expenses associated with your investment are the maintenance contract, running costs (top up fees, Royal Mail updates, logo and return address) and consumables (ink cartridge, labels, etc.).
Is it worth it?
Definitely. Even if you only send 5 letters per day, you will eventually recoup your investment. There is no minimum number of items to send to get discounts from the post office so you will always save money every time you send a package or letter.
Are there more benefits?
Aside from the discounts, you will see an improvement in your mailing system. Your productivity levels will go up because you can finish the work faster. You can focus on more important tasks in your day.
You will also lessen errors and extra charges associated with them. The machine will do all the complicated work for you. No need to be a rate expert or to hang guides on your walls. All the domestic rates are loaded into the machine. There are also some international rates saved in the system if you need them.
You don’t have to waste your time lining up at the post office. You can have them pick up your finished items from your office. You can also request for trays and bags and other supplies to be delivered to you free of charge.
Finding a supplier
You should choose a Royal Mail approved dealer or manufacturer. There is a complete list in their website. You can check out the top brands first – Neopost, Pitney Bowes, FP and Frama as they are all approved. There are also other approved brands in the UK and some suppliers also carry equipment from the 4 top brands mentioned.
Be sure to review your contract especially the maintenance clause. Ideally, repairs and spare parts servicing should be included as these are the most expensive. Watch out for hidden charges as well. Ask about starter kits and freebies. Starter kits include an ink cartridge and labels. Some suppliers won’t charge you for topping up your credits and requests for logo and return address. Rate updates normally cost £50 each.
The fastest way to get a quote based on your requirements is to fill up the simple form above. We will match you with the top dealers in your area. All you have to do is meet with them and we will do all the hard work for you.